MALL Self-Billing is a progressive form of invoicing that allows the customer (buyer), the company Allegro Retail a.s. (MALL), to issue tax documents for its suppliers (partners) and pay the liabilities arising from the tax documents issued in this way in the normal way.
The MALL Self-Billing service is available only for partners selling on MALL.cz or MALL.sk. When selling on MALL.cz, it is necessary to have a registered office and warehouse in the Czech Republic. When selling on MALL.sk it is necessary to have a registered office and warehouse either in CZ or SK.
MALL issues invoices for the partner for the sale of goods at the agreed frequency.
Possible frequencies: daily, weekly and 14 day.
The standard frequency is 14 days, a change of frequency can be arranged by sending a request to Department of Operations.
The MALL Partner sells the goods at prices excluding VAT minus the contractually agreed Agreed Amount. Therefore, the invoices include amounts already reduced by the Agreed Amount.
The orders that appear in the invoices are only the orders with the final status Delivered. Correct and timely delivery date information sent by the Partner is a prerequisite for the correct and timely issuance of the MALL Self-Billing Invoice.
Invoices issued by MALL are available in the MALL Partner Portal in the section Billing.
Below you will find a sample MALL Self-Billing invoice.
For the purposes of the control report, the registration number of the document is the invoice number or the variable invoice symbol, which are identical on our invoices.
MALL Self-Billing invoices are issued in a ten-digit number series that begins with your SHOP ID.
It is therefore important to alert your IT to this during implementation so that invoices are imported into your economic system under the correct number.
The invoice is due according to the agreed payment terms defined in the valid contract between the partner and MALL.
Tax documents are available to partners in several ways:
- sent in PDF form to a predefined e-mail address
- download in PDF directly from the portal
- downloaded in a data structure JSON from the portal. You can find instructions on how to import JSON invoices to your accounting system here
Two or three days after the MALL Self-Billing Invoice is issued, a MALL Self-Billing Credit is issued.
This MALL Self-Billing Credit is issued following the billing day and covers unaccounted invoices on the liabilities side.
On the receivables side you will find cash on delivery of all orders that are set as Delivered on the day of its creation and have not yet been included.
You are informed about this credit by the Notice of Unilateral Credit.
Credit notes from MALL Self-Billing can be found in the MALL Partner Portal under the Billing tab and once issued, they will be sent to your registered contact email for financial matters.
When the customer chooses to pay with an online payment (by card or bank transfer), this payment is sent to the MALL bank account.
If the customer chooses to pay by Cash on delivery, this payment is credited to your account upon delivery.
More information about the credit can be found here.
For easier identification of cash on delivery, we recommend that you place MALL Partner orders with your carrier under the variable symbol of our order number.
The order number is shown in the credits on the receivables side and is the only common character through which financial documents can be matched.
This number (order number) is also used to identify complaints and returns.
The second part of MALL Self-Billing is automatic credit notes. In the case of a customer cancelling a purchase contract, issuing a return document and other cases where a credit note is required, a credit note for the order will be issued automatically once the request has been processed by the specific MALL department.
Issued credit notes can be found in the MALL Partner portal, in the Billing section, Invoices tab. They have the number series SAP ID + 9 or 5 + document number series (XXXX9XXXXX or XXXXXX5XXXX).
The frequency of issuing credit notes is the same as for MALL Self-Billing invoices (daily, weekly, 14 days).
Orders that were placed before the launch of MALL Self-Billing do not fall under this type of billing. In this case, the orders must be billed manually.
In case you have any further questions, you can contact us via Help Centre.